Involvement Policy

Last Updated February 22^nd, 2011

The Management Undergraduate Society is solely operated by the undergraduate students of the Desautels Faculty of Management. Any student who has obtained a position within the MUS should, to the best of their abilities, serve the purpose of fulfilling the MUS Mission Statement.

1. Scope of Involvement
   1. To be eligible for involvement within the MUS, an individual must be considered a member of the MUS as per Article II of the MUS Constitution
   2. All members of the MUS are afforded the same rights and opportunities to participate in MUS or MUS‐related activities
   3. Non-members of the MUS are afforded the privilege of participating in MUS or MUS-related activities, but members shall always take precedence
      1. Practices governing the inclusion of non-members shall be detailed in the Appointment Policy
   4. Any student who holds a position shall act in a manner that is representative of the values of the MUS when involved in activities related to the MUS
2. Common Responsibilities
   1. All students within the MUS are to carry out their responsibilities within their role to the best of their abilities to a reasonable standard
   2. All students within the MUS shall strive towards an open and equitable environment within their respective committees and/or councils
   3. No student shall use their role within the MUS to promote or help achieve the objectives of the individual for personal profit, an external organization, or another MUS service without prior consultation of either the MUS Board of Directors
   4. Upon completion of all activities related to a Committee or an Executive role within the MUS, a continuity report shall be submitted in a timely manner to the position’s superior
      1. A “timely manner” shall be defined as 30 days following the conclusion of all duties related to the service or event or annual turnover, whichever occurs first
      2. A continuity report shall contain, at minimum, the following:
         1. A reasonable description of the past year’s events
         2. All key contacts related to the role
         3. Any files related to the event, activity, or role
         4. Any other items required to fulfill the role
      3. A continuity report shall follow a template provided by the MUS Board of Directors
3. Intellectual Property of the MUS
   1. It is understood that when an individual accepts a position within the MUS, all work and material completed for MUS organized events shall be deemed property of the Management Undergraduate Society
   2. Upon completion of a role within the MUS, an individual is allowed to retain a copy of all work and materials completed, unless deemed inappropriate
   3. No past work or material is to be shared outside of the general membership of the MUS without prior authorization
   4. Items that are considered to be intellectual property include, but are not limited to, the following:
      1. Logos
      2. Event, activity and committee titles
      3. Posters
      4. Taglines or symbolic phrases
      5. Budgets
      6. Artwork and graphics (digital or otherwise)
      7. Videos
4. Multiple Positions
   1. All applicants are allowed to apply for multiple positions in the MUS within the portfolios of the Executive Council
      1. Appropriate number of appointed position shall be determined by the Executive Council  
   2. The MUS shall take no opinion on the roles an involved individual may hold external to the MUS unless the external role causes a conflict of interest
   3. The MUS shall take no opinion on the level of involvement an individual can sustain unless there is clear evidence that supports otherwise
   4. In accordance with Article 2, Section a of the Involvement Policy, any student with more than one position within the MUS must carry out each role to the best of their abilities to a reasonable standard for each position
5. Financial Compensation for Work Completed Within the MUS
   1. All positions within the MUS shall be entirely volunteer based
   2. Every committee member will have access to the same services and privileges as a participant
      1. Should the committee choose, the committee may access benefits of equal or lesser value, pending approval of VP Finance
   3. The following positions within the MUS shall be granted financial compensation
      1. MUS Tutors
      2. Dave’s Store Employees
   4. Financial compensation must be approved during budgeting period
6. Restrictions on Involvement
   1. The President, members of the Executive and Board of Directors shall hold no other position within the MUS