Constitution

Revised January 24th, 2011

ARTICLE I: Preamble

Organization Name
1. The organization shall be known as the ‘Management Undergraduate Society’ in English, and the ‘Association des Étudiants et Étudiantes en Administration de l’Université de McGill’ in French, hereafter referred to as the MUS
Mission
1. The mission of the MUS shall be to cultivate the personal, academic, and professional development of BCom students within the Desautels Faculty of Management.
Vision
1. The MUS seeks to instill a sense of commitment and community at Desautels and to function as an integral resource, in partnership with the Desautels Faculty of Management, in preparing its members for the utmost success upon graduation from McGill University.

ARTICLE II: Membership

All undergraduate students who are registered in the Desautels Faculty of Management in the Bachelor of Commerce program at any point during the academic year, and who have paid their MUS fees, shall be deemed members of the MUS
1. Only individuals fulfilling the requirements of article II, section A may be members of the MUS
All members of the MUS are afforded the same rights and opportunities to participate in MUS or MUS-related activities
Notwithstanding article II, section B, exchange students to the Desautels Faculty of Management shall be deemed to be members of the MUS, except in the matters of:
1. Elections
2. Referendums
3. Member in Board of Directors; OR
4. Appointment to the Executive Council
Non-members of the MUS are afforded the privilege of participating in MUS or MUS-related activities, but members shall always take precedence
1. Practices governing the inclusion of non-members shall be detailed in the Appointment Policy

ARTICLE III: Definitions and Interpretations

Unless otherwise defined within an article, the following terms shall be interpreted to mean
1. “Academic Year”: From the day after Labor Day until the final day of exams in April;
2. “Club”: Encompasses both interim and fully-recognized MUS clubs
3. “Constitution”: The Constitution of the MUS which governs the affairs of the MUS;
4. “Desautels”: Desautels Faculty of Management;
5. “Exam Period”: The time period from the last day of classes in the Fall semester until the first day of classes in January and the time period from the last day of classes in the Winter semester until the end of the academic year;
6. “Executive Council”: A group of appointed officials reporting to the President and Board of Directors as defined by the “Executive Council Policy”;
7. “General Membership of the MUS”: The most current count of the individuals who are members, as provided by the Bachelor of Commerce Office;
8. “Good Academic Standing”: States that a student is not on academic probation as determined by McGill University;
9. “Policy”: A motion, resolution, statement, paper, platform, report, or position adopted by the MUS in accordance with the requirements of the Constitution;
10. “Position Holder”: Holder of any position within the MUS;
11. “Portfolio”: The area of responsibility for the President or a Vice President, as outlined in the Executive Policy;
12. “SSMU”: Students’ Society of McGill University
13. “Term”: From the incoming turnover date of the elected members of the Board of Directors until
14. the outgoing turnover date of the majority of the Board of Directors;
15. “University”: McGill University in Montréal, Québec.

ARTICLE IV: Board of Directors

The Board of Directors shall represent all members of the MUS and act on their behalf to the best of their ability as directed by the general membership of the MUS and the mission of the MUS
Composition of the Board of Directors
1. The following members will be elected by the general membership of the MUS, with voting powers:
  1. Executive Council President
  2. Management Senator
  3. Representatives to SSMU - two (2) representatives, one (1) vote
2. The following members will be elected by students in the relevant academic area, with voting powers:
  1. Accounting Representative - one (1) representative
  2. Finance/Honors Investment Management Representative - one (1) representative
  3. Marketing Representative - one (1) representative
  4. International Management/Business Representative - one (1) representative
  5. Strategy/Entrepreneurship Representative - one (1) representative
  6. Mathematics/Statistics Representative - one (1) representative
  7. Labor Management & Human Resources/Organizational Behavior/Psychology Representative - one (1) representative
  8. Information Systems/Operations Management Representative - one (1) representative
  9. Economics Representative - one (1) representative
3. The following member will be selected by, and from within, his/her respective council, with voting powers:
  1. Clubs’ Council Representative - one (1) representative
4. The following members will be selected by the above Board of Directors members, without voting powers:
  1. Alumni Representatives - two (2) representatives
  2. Student Ombudsperson - one (1) representative
  3. Faculty Representative - one (1) representative
Restrictions on Members of the Board of Directors
1. All voting members of the Board of Directors shall be members of the MUS
2. All academic area representatives shall carry at least a concentration in their academic area for the entire term of office
3. Members of the Board of Directors shall not hold any Executive Council or Executive Council portfolio position, nor be a president of a club, with the following exceptions:
  1. Executive Council President
  2. Clubs’ Council Representative
4. The Alumni Representatives shall reside in Montreal, and have graduated within the past 5 years
Board of Directors Meetings
1. Quorum is achieved when two-thirds (2/3rd) of the voting members of the Board of Directors are present
2. No Board of Directors member shall hold more than one (1) voting position on the Board of Directors
3. The Speaker of the Board of Directors will, by default, be the Executive Council President. Should he/she voluntarily relinquish the position, a replacement will be elected by and from the Board of Directors. The Speaker maintains a full vote in all Board decisions
4. Board of Directors meetings may be called by the Speaker at any time
5. The Speaker shall convene a Board of Directors meeting if petitioned to do so by a quorum of Board of Directors members OR a majority vote of the Executive Council
6. Board of Directors meetings shall be convened at least once per month during the entire term of office
7. All Board of Directors meetings shall be open to all members of the MUS unless specifically deemed in camera. A simple majority (50% plus one) vote of Board of Directors is necessary to deem a meeting to be in camera
8. Board of Directors meetings shall be announced at least seventy-two (72) hours prior to the meeting
9. The proposed agenda of the Board of Directors meetings shall be distributed at least 48 hours prior to the meeting
Responsibilities of the Board of Directors shall be to:
1. Define the long-term strategy to fairly and efficiently achieve the mission of the MUS
  1. Create or update a 5-year strategic plan for the MUS by the end of September in each academic year
2. Ensure the sustainability of the MUS as a body representing the interests of Desautels BCom students
3. Foster transparency of all MUS activities for the entire Desautels BCom student body
4. Represent the best interests of their respective constituencies in all decisions
5. Approve the annual MUS Budget as presented by the Executive Council
  1. Approve budgetary amendments greater than $5,000 but less than $50,000 by a two-thirds (2/3rd) majority vote
6. Manage Board of Director Committees as outlined in the Committee Policy
7. Select and appoint the Vice-Presidents of the Executive Council with two-thirds (2/3rd) majority vote
8. Receive reports from the Executive Council members at each monthly meeting, and provide recommendations or feedback as necessary
9. Evaluate and present recommendations for the continuation, discontinuation, improvement, or creation of MUS activities to the incoming Board of Directors prior to turnover
10. Remove an appointed Executive Council member from the Executive Council by a two-thirds (2/3rd) majority vote should that member fail to fulfill their Executive duties
11. Maintain relations with clubs, and receive bi-annual updates on activities
12. Maintain good relations with the Desautels Faculty of Management
13. Ensure each member of the Board of Directors provide accurate contact information for publication in the MUS website prior to the start of the academic year
Residual Powers
1. Powers which are not granted by this Constitution to any other council or to the general membership of the MUS are granted to the Board of Directors
2. Any decision of the Board of Directors may be overturned by a referendum of the general membership of the MUS
The Speaker of the Board of Directors shall:
1. Prepare and distribute the agenda and all related materials for each Board of Directors meeting 48 hours prior to the meeting
2. Submit a continuity report to the Board of Directors pertaining to Board of Directors activities prior to turnover
3. Coordinate written records of Board of Director meetings, including posting on the MUS website within 3 business days of the meeting
4. Issue written notification to individual members of the Board of Directors who miss more than two (2) Board of Directors meetings per academic term without appropriate notice, as designated by the Speaker.
  1. Failure of a member of the Board of Directors to send regrets to the Speaker for (2) consecutive meetings will result in suspension. During this time, the seat will be considered vacant, and will not count for the purposes of quorum. A suspended member of the Board of Directors will have two weeks to apply to the President for reinstatement. Disciplinary measures will be decided by the Board of Directors, and ratified by a two-thirds (2/3rd) majority vote by the Board of Directors at the next meeting.
5. Exercise due diligence and refer to this Constitution and Robert’s Rules of Order where there exists a question of order or procedure

ARTICLE V: President

Responsibilities and Powers
1. Chair all Executive Council meetings
2. Reserve the right to designate another member as Speaker of Executive Council in his/her stead
3. Announce and hold office hours at least twice weekly, totaling no less than three (3) hours per week
4. Exercise due diligence at meetings and refer to this document and Robert’s Rules of Order where there exists a question of order or procedure
5. Enforce compliance with this Constitution
6. Supervise, coordinate, and direct the duties of Executive Council members
7. Act as spokesperson for the MUS in dealing with all external parties, unless a replacement is appointed
8. Maintain relations and communications with key Desautels Faculty of Management and McGill University administration members
9. Maintain relations and communications with SSMU and all other student societies on campus
10. Ensure the long-term financial stability and viability of the MUS
11. Coordinate with the Clubs’ Council to provide supervision and direction for clubs
12. Perform duties required to further the mission of the MUS
13. Reside within the Greater Metropolitan Area for the entire term of his/her office

ARTICLE VI: Representatives to the Student Society of McGill University

Responsibilities and Powers
1. Coordinate with the President of the MUS to maintain relations, communications and representation of the general membership of the MUS to the SSMU
2. Attend SSMU Legislative Council meetings
3. Actively participate in SSMU Committees
4. Attend SSMU activities and events to represent the MUS
5. Communicate SSMU activities and events to the general membership of the MUS
6. Communicate MUS activities and events to the SSMU
7. Promote strong inter faculty relations

ARTICLE VII: Senator

Responsibilities and Powers
1. Fulfill the duties, responsibilities, and obligations of the position of Undergraduate Senator as dictated by the rules and regulations governing the McGill University Senate
2. Attend all McGill University Senate meetings and Undergraduate Senate Caucus meetings, representing the best interests of the general membership of the MUS
3. Actively participate in Senate Committees
4. Communicate Senate activities to the general membership of the MUS
5. Promote strong inter faculty relations

ARTICLE VIII: Academic Area Representatives

Responsibilities and Powers
1. Shall adhere to article IV, section C(ii)
2. Voice first and foremost the interests and concerns of the students within the major or concentration they have been elected to represent
3. Assume primary responsibility for addressing strategic objectives within his/her major or concentration
4. Provide input, feedback, and recommendations for all MUS activities
5. Coordinate with his/her respective area coordinators

ARTICLE IX: Ombudsperson

The Ombudsperson shall
1. Not be eligible to vote on any committee or council he/she is a member of, nor hold any MUS position while serving his/her term as Ombudsperson.
2. Investigate and make a report based on any:
  1. Complaint or question that a MUS member has regarding the MUS, its activities or its organizations,
  2. Directive from the Board of Directors or the Executive Council, OR,
  3. Observed violations of this Constitution.
3. Recommend a course of action to the Board of Directors or the Executive Council or any of the Society’s organizations where such action is necessitated.
4. Where possible, be responsible for the resolution of any complaint or question referred to in article IX, section A(ii).
5. Represent or ensure representation for any active MUS member in approaching the Desautels Faculty of Management in individual matters.
6. Make known to the members of the MUS that he/she is available for the hearing of complaints or questions by posting on his/her office door and website:
  1. Specific office hours to be held
  2. Contact information of the Ombudsperson
7. Announce and hold no less than three (3) office hours per week on no less than two (2) days per week during the academic year, excluding exam periods.
8. Attend all MUS Board of Directors and Executive Council meetings.
9. Have the right to attend any meetings of Councils, Committees, and other bodies of the MUS, including meetings held in camera.
10. Act in an impartial and unbiased manner in the exercise of his/her duties.
11. Maintain confidentiality with respect to all matters brought to his/her attention.
12. Make a report of the Ombudsperson available to all concerned parties.
13. Refer unresolved cases, or cases with an actual or perceived conflict of interest, to the SSMU Equity Office or the McGill Ombudsperson Office.
14. In conducting a formal investigation, at minimum:
  1. Conduct research into the rules and regulations that are pertinent to the complaint,
  2. Contact and attempt to interview all parties involved, and invite such parties to make a written submission if they so choose,
  3. Produce a written report, summarizing the information gathered in accordance with article IX, section A(xiv [1, 2]), and provide recommendations if appropriate, AND,
  4. Submit the report to all concerned parties.
15. Complete all equity training as deemed necessary by the Board of Directors and/or the SSMU

ARTICLE X: Committees of the Board of Directors

Purpose and Nature
1. Committees shall be formed for a purpose identified at creation by the Board of Directors and act as agents of the Board of Directors
2. The creation of a new committee shall be approved by a simple majority vote (50% plus one) of the board of directors
3. Committees sit for a period stated by the Board of Directors at the committee’s formation, not to exceed the term of the standing Board of Directors, with the exception of the standing committees of the Board of Directors as described in article X, section C
4. Voting committee members shall be members of the Board of Directors, nominated by a Board of Directors member not including himself/herself, and formally approved by a simple majority (50% plus one) vote
Responsibilities and Powers
1. Committees are responsible for making regular reports to the Board of Directors and to provide information as requested by the Board of Directors
2. Decisions within the committee are made by a simple majority (50% plus one) vote, and each voting member of the committee has one (1) vote
3. The decisions or recommendations made by committees are not binding and require approval of the Board of Directors for implementation
4. Committees have power to investigate and have access to public information of organizations within the MUS for the purpose of achieving objectives
5. The committee shall elect a chair will full voting powers in the first committee meeting
6. Voting committee members are responsible to be present at committee meetings. After a default in attendance of two (2) meetings, it is at the discretion of the chair to remove the member from the committee, and nominate a replacement
7. The chair of the committee shall ensure that the objectives of the committee will be achieved in the given time frame and ensure that regular progress reports are made to the Board of Directors
8. Each committee may apply to the Board of Directors for the use of funds as set aside by the Board of Directors for the expenses of committees in the annual MUS budget
Standing Committees of the Board of Directors
1. Finance Committee: responsible for overseeing the development of the annual budget, and evaluating and providing a recommendation for all budgetary amendments. Also ensures the accurate tracking, monitoring, and accountability of all budgeted funds
  1. The voting membership shall consist of at least the Executive Council President and 4 academic area representatives and the Club Council representative
  2. The VP Finance is required to attend all Finance Committee meetings, and make regular reports on the financial standing of the MUS
2. Constitution Review Committee: responsible for reviewing the Constitution, evaluating and providing a recommendation for all Constitution amendments
  1. The voting membership shall consist of at least the Representatives to SSMU, Management Senator and the Executive Council President
3. Policy Review Committee: responsible for annually reviewing the current MUS policies, evaluating and providing a recommendation for all policy amendments or new policy creation

ARTICLE XI: Executive Council

The Executive Council shall carry out their duties to the best of their ability as directed by the Board of Directors and in accordance to the mission of the MUS
Executives of the Executive Council shall not derogate the name of the MUS or any of its members
The Executive Council shall be composed of:
1. The following elected member:
  1. President
2. The following appointed members, selected by the Board of Directors, in the following order of succession:
  1. Vice President of Academic Affairs
  2. Vice President of Financial Affairs
  3. Vice President of Engagement
  4. Vice President of Internal Affairs
  5. Vice President of External Affairs
  6. Vice President of Communications
3. Any changes to the composition of the Executive Council shall be approved by a twothirds (2/3rd) vote of the standing Board of Directors
Executive Council Meetings
1. Quorum is achieved when two-thirds (2/3rd) of the voting members of the Executive Council are present
2. All Executive Council positions have the right to one (1) vote
3. No Executive Council member shall hold more than one (1) voting position on the Executive Council
4. The President shall be the Speaker of the Executive Council. Should the standing Speaker of the Executive Council not be present, his/her replacement shall be determined by the order of succession
5. Executive Council meetings may be called by the President at any time
6. The President shall convene an Executive Council meeting if petitioned to do so by a quorum of Executive Council members
7. Executive Council meetings shall be convened:
  1. At least thrice per month during the academic year, with the exception of exam periods;
  2. At least once during both the December and April exam periods;
  3. At least once per month between May and August inclusive
8. All Executive Council meetings shall be open to all members of the MUS unless specifically deemed in camera. Only a simple majority (50% plus one) vote of the Executive Council may deem a meeting to be in camera
Responsibilities of the Executive Council shall be to:
1. Implement the strategic directives set forth by the Board of Directors
2. Act as the primary contact point for all members of the MUS
3. Select, appoint, and oversee all portfolio positions and ensure the sustainability of all portfolio events and committees
4. Approve any budgetary amendment up to $5,000 by a two-third (2/3rd) majority
5. Have the power to remove appointed portfolio chairs or heads of committee by a simple majority (50% plus one), but only in the case of a failure to fulfill their MUS duties outlined in the Portfolio Policy
  1. Responsibility for removal of portfolio committee members is at the discretion of the relevant Executive and committee head/chair
6. Reserve the right to recommend to the Board of Directors the removal of an Executive Council member from the Executive Council by a simple majority (50% plus one)
7. Provide input and feedback during the turnover process on the selection of the incoming Executive Council
8. All members of the Executive Council shall:
  1. Report regularly to all Executive Council meetings
  2. Provide regular reports to the Board of Directors, as specified in article IV, section F(viii)
  3. Submit a continuity report pertaining to their activities prior to Executive Council turnover
  4. Hold portfolio meetings at least twice during each academic term
  5. Hold no other MUS chair or committee position
  6. Fulfill activities required for the successful, sustainable operation of the MUS
  7. Complete Executive duties as outlined in the Executive Policy

ARTICLE XII: Clubs’ Council

The Clubs’ Council shall advise the Executive Council and the Board of Directors on issues pertaining to clubs
Membership
1. The Clubs’ Council shall consist of the Executive Council President and the President (or designated representative) of each club, as established in the Clubs Policy
Clubs’ Council Meetings
1. Quorum is achieved by a two-thirds (2/3rd) majority of the members of the Clubs’ Council
2. All Clubs’ Council members representing fully-recognized clubs have the right to one (1) vote
  1. Members representing interim clubs will not have voting powers
3. No Clubs’ Council member shall hold more than one (1) voting position on the Clubs’ Council
4. The Speaker of the Clubs’ Council shall be the Executive Council President
  1. Should the Executive Council President not be present, the Clubs’ Council Representative to the Board of Directors shall chair the meeting
5. Clubs’ Council meetings may be called by the Executive Council President at any time
6. The Executive Council President shall convene a Clubs’ Council meeting if petitioned to do so by a quorum of Clubs’ Council members
7. Clubs’ Council meetings shall be convened at least twice per academic term
8. All Clubs’ Council meetings shall be opened to all members of the MUS unless specifically deemed in camera. Only a simple majority (50% plus one) vote of Clubs’ Council can deem a meeting to be in camera
Clubs’ Council Representative to the Board of Directors
1. The Clubs’ Council shall elect from its voting members one (1) Board of Directors representative prior to the first Board of Directors meeting and after turnover
  1. The Executive Council President may not be the Clubs’ Council Representative to the Board of Directors
2. The Clubs’ Council Representative will report to the Board of Directors on events and issues pertaining to clubs
3. The Clubs’ Council may remove its Clubs’ Council Representative from the Board of Directors by a simple majority (50% plus one)
Responsibilities of the Clubs’ Council
1. Coordinate the events and activities of clubs
2. Provide a forum for recommendations and feedback on MUS and club activities
3. Ensure the sustainability of all clubs
4. Accurately and faithfully represent the interests of their constituents

ARTICLE XIII: Annual Appointments

Committee or event chair appointments are to be made by the incoming and outgoing Executive Council in an in camera meeting following the appointment of the incoming Executive Council
1. Appointments are made based on a simple majority (50% plus one) vote of the incoming Executive Council
2. The outgoing Executive Council shall provide recommendations and feedback on the candidates
Committee or event position appointments are to be made by the respective incoming and outgoing Vice President and chairs.
1. The appointment is subject to a simple majority (50% plus one) vote of the incoming Vice President and incoming and outgoing chairs; should there be a tie, the incoming Vice President will hold an additional vote
2. The outgoing Vice President shall provide recommendations and feedback on the candidates
In the event that a portfolio member resigns, is removed by the Executive Council or an Executive Council member, can no longer claim general membership in the MUS, or becomes in any other way unable to fulfill his/her duties, the vacant position shall be filled as outlined in article XIII, sections A and B
The appointment process shall be administered by the HR Director in accordance with the Appointment Policy

ARTICLE XIV: Remuneration

No member shall be remunerated for participation in, or services to, the MUS committees, unless otherwise stipulated in an independent contract of services. Remuneration includes, but is not limited to, cash or in kind benefits that are not directly related to the reimbursement of expenses.
Reimbursements for expenses incurred as part of the normal operations of a council or committee shall be determined by the Reimbursement Policy

ARTICLE XV: Recognized MUS Clubs

Any group fulfilling the conditions outlined in the Clubs Policy may apply to the Board of Directors to request interim MUS club status
1. The transition from an interim club to fully-recognized club shall be dictated by the conditions in the Clubs Policy
Clubs shall, as their primary focus, substantially contribute to the achievement of the MUS mission statement
Club operations shall be governed by the Clubs Policy

ARTICLE XVI: Governance

This Constitution shall remain the law governing the conduct and activities of the MUS
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the MUS in all cases to which they are applicable and in which they are not inconsistent with this Constitution, the SSMU Code of Procedure, Bylaws and Constitution, or any special rules adopted by the general membership of the MUS ad hoc
1. A copy of Robert’s Rules of Order Newly Revised shall be available in the Office of the Executive Council President at all time to any MUS member
The Board of Directors may adopt, by a two-thirds (2/3) majority vote, additional procedures, policies and regulations, provided that such adoptions are not inconsistent with this Constitution.
None of the articles in this Constitution shall be interpreted in such a way that renders them inconsistent with the SSMU Code of Procedure, Bylaws or Constitution

ARTICLE XVII: Record of the Constitution

A copy of this Constitution shall be kept on file at the SSMU Executive Council Office and the MUS Executive Council Office and shall be available for viewing at any time to any MUS member
A copy of this Constitution shall be published on the MUS website
In circumstances where there is an inconsistency between two or more copies of the MUS Constitution, only the printed copy of the MUS Constitution, held in the Office of the Executive Council President, and signed and dated by all members of the current Board of Directors, shall be considered the official and enforceable version
A record of all past constitutions and amendments shall be held in the Office of the Ombudsperson in perpetuity

ARTICLE XVIII: MUS Policies

The Management Undergraduate Society shall be governed by the MUS Policies. The MUS Constitution shall always supersede any policy in the event of a conflict between the two documents
All amendments to MUS policies shall be disseminated to the general membership of the MUS at least 15 business days prior to ratification
A MUS Policy may be adopted or amended by a two-thirds (2/3rd) majority vote of the Board of Directors
1. The Policy Review committee of the Board of Directors shall provide recommendations on any proposed policy or policy amendment
All MUS Policies shall be made publicly available to general membership of the MUS on the MUS website

ARTICLE XIX: Annual Budget

Budget Timeline
1. The Executive Council shall receive all budget proposals to be considered in the annual MUS budget no later than May 15
  1. In the case of a failure to submit a budget proposal, the Executive Council will assign an interim budget on behalf of the activity, club, or committee based solely on the past year’s final budget
2. The Executive Council shall submit the budget to the Finance Committee of the Board of Directors by the appropriate deadline, as specified by the Finance Committee, but no later than June 15
  1. Prior to submission of the budget to the Finance Committee, the Executive Council shall vote on and approve the budget by a two-thirds (2/3rd) majority vote
3. The Finance Committee shall submit the budget and its recommendations to the Board of Directors no later than June 30
4. The Board of Directors shall approve a final budget no later than July 31
5. The budget shall be presented at a meeting of the general membership of the MUS no later than September 30
6. The final budget shall be made available on the MUS website no later than five (5) business days after its approval
Guidelines for Budget Approval
1. The budget will be voted upon event by event by the Board of Directors, and each event or activity shall be approved by a two-thirds (2/3rd) majority vote
  1. If an event or activity’s budget is approved, the budget will not be presented again
  2. Should the budget of any category fail to be approved omnibus, the Speaker of the Board shall call for a vote to divide the question.
  3. Should the Board approve to divide the question, the Board shall consider each category item in turn. Only a two-thirds (2/3rd) majority shall approve any proposed item
  4. Should the budget of any item be approved, the budget for said item shall not be presented again
  5. Should the budget of any item fail to be approved, the item shall be sent back to the Executive Council for revision
2. Should the budget not be approved by July 31, it will not appear in the final budget, and any requests for funding shall be presented as a special budgetary amendment that requires Board of Director approval by simple majority (50% plus one)
Budgetary Powers
1. The Executive Council shall approve any unbudgeted expenditures up to $5,000 by a two-thirds (2/3rd) majority
2. Any unbudgeted expenditure $5,000 up to and including $50,000 shall be presented to the Board of Directors for consideration and approval
3. The Board of Directors shall approve all special budgetary amendments, in accordance with article IV, section F(v[1])
4. Any unbudgeted monetary expenditure over $50,000 shall only be approved by referendum, in accordance with article XXII
Other Budgetary Requirements
1. The Executive Council shall present financial statements to the Board of Directors upon request
2. The budget shall be distributed to the general membership of the MUS within seven (7) days of Board approval
Annual Report
1. The outgoing VP Finance along with the Finance Committee and any other MUS member they should wish to engage are charged with the creation and completion of an Annual Report due June 1 of each year in accordance with the Annual Report Policy

ARTICLE XX: General Meeting

General Meetings shall be called by a resolution of the Board of Directors, or by a petition signed by at least five percent (5%) of the MUS membership
Quorum of the General Meeting shall be two percent (2%) of the membership
A General Meeting shall be held at least once every academic year
Notice of a General Meeting shall be posted at least fifteen (15) business days prior to the convening of the General Meeting
Motions to be presented at the General Meeting shall be submitted to the President at least ten (10) business days prior to the General Meeting
1. Motions may be added to the agenda by presenting the motion to the President at the beginning of the General Meeting or Annual General Meeting. The motion will be accepted if:
  1. The President determines that there were reasonable circumstances which prevented the motion from being submitted before the agenda deadline;
  2. A two-thirds (2/3rd) majority of the members present at the meeting agree to consider the motion
The order of business and motions to be presented at a General Meeting shall be made public at least five (5) business days before the General Meeting
Quorum of the Board of Directors and the Executive Council shall be present
The MUS Annual General Meeting shall be held once every year at a time and place determined by the Board of Directors.
Notwithstanding article XXX, Section I, the date of a General Meeting shall be:
1. Within the period of time described as the “winter term” in the University calendar;
2. After the Executive election and prior to April 1.

ARTICLE XXI: Elections and Turnover

Administration of the Elections
1. Elections shall be administered by the Chief Returning Officer
2. The Chief Returning Officer shall be selected by the Board of Directors
3. The Chief Returning Officer shall select two (2) Deputy Returning Officers
4. Both the Chief and Deputy Returning Officers shall be students in good standing with the MUS, shall not hold an elected or Executive Council position, and shall not be a candidate for any elected or Executive Council position
5. The Elections Committee, composed of the Chief and Deputy Returning Officers, shall ensure that elections are run in accordance with the Elections Policy
Restrictions on Timing of Elections
1. Elections shall be held only during the academic year, and no elections shall be held during exam periods
2. There shall only be two election periods in each academic year, one for each academic term
Board of Directors - Executive Council President and Representatives to SSMU
1. Elections for the Executive Council President and Representatives to SSMU shall occur in the winter term, as described in the University calendar, at the discretion of the current Board of Directors, but shall end no later than March 15
2. Turnover for the Executive Council President and Representatives to SSMU shall occur no later than March 30
Board of Directors - Management Senator
1. Elections for the Management Senator shall be in accordance with SSMU election policies
2. Turnover for the Management Senator shall occur no later than March 30
Board of Directors - Academic Area Representatives
1. Elections for the Academic Area Representatives shall occur concurrently with Executive Council President and Representatives to SSMU elections
2. Academic Area Representatives shall be elected only by those members of the MUS pursuing at least a concentration in that area at the time of the elections, as confirmed by the BCom Office
  1. Students pursuing more than one program (i.e. multiple concentrations or majors) shall be eligible to vote for all Academic Area Representatives pertaining to their program
3. Turnover for the Academic Area Representatives shall occur no later than the end of March
Board of Directors - Clubs’ Council Representative
1. The Clubs’ Council Representative shall be elected from within its council by the end of the academic year
2. Turnover for the Clubs’ Council Representative shall occur by the end of the academic year
In-Term Vacancies
1. In the event that any elected position-holder is unable to fulfill their obligations, the Board of Directors shall designate, by a simple majority (50% plus one) vote, an individual to act in that position until an election to fill the vacated position can be held
2. Subject to article XXI, section B, the election shall be held within twenty (20) business days
3. Should less than ten (10) business days remain in the academic term before an exam period, the Chief Returning Officer may delay the election until the first fifteen (15) business days of the next academic term

ARTICLE XXII: Referendum

A referendum shall be called by the Executive Council President upon:
1. A resolution of the Board of Directors, OR
2. A petition, delivered to the Executive Council President and fulfilling the conditions set forth in the Elections Policy
Upon formal receipt of a petition in accordance with article XXII, section A(ii), the Board of Directors and petitioners shall agree on the wording of the question. Should the parties be unable to agree on the wording, the Chief Returning Officer shall act as binding arbitrator
1. In such a case that the Chief Returning Officer is one of the petitioners, the Ombudsperson shall act as binding arbitrator
The question posed in a referendum shall be drafted so that it may be answered “yes” or “no”
Upon finalization of the wording of the question, the referendum will be placed on the docket for the next election period
A referendum of the MUS shall be acted upon by the MUS where:
1. Subject to other sections in the Constitution, a simple majority (50% plus one) of votes cast support the referendum; AND
2. At least fifteen percent (15%) of the general membership of MUS has voted
All referendums shall occur in accordance with the Elections Policy

ARTICLE XXIII: Recall

Recall of the Executive Council President, Representatives to SSMU, the Management Senator, or Academic Area Representatives to the Board of Directors
1. The Executive Council President, Representatives to SSMU, Management Senator, or Academic Area Representatives shall be removed from office only by a referendum, held in accordance with articles XXII
2. Academic Area Representatives shall be removed from office only by members of the MUS currently eligible to elect the Representative, in accordance with article XXI, section E(ii)
3. A vote to remove the Executive Council President, Representatives to SSMU, Management Senator, or Academic Area Representatives shall be acted upon by the MUS where:
  1. A super-majority (60%) of the votes cast support the referendum; AND,
  2. At least fifteen percent (15%) of eligible voters have cast a vote
4. Subject to article XXI, section B, an election to fill any recalled elected position shall be held within 30 calendar days

ARTICLE XXIV: Amendments to the Constitution

Amendments to this Constitution shall only be approved by a referendum held in accordance with the Elections Policy
1. An amendment to the Constitution will be accepted and implemented only where:
  1. A two-thirds (2/3) majority approves the proposed amendments, AND;
  2. Twenty percent (20%) plus one of the general membership of the MUS vote in the referendum
Should a parent or subsidiary organization change its name, references in this Constitution to said organization shall be automatically adjusted to reflect the new name of the organization

ARTICLE XXV: Dissolution of the MUS

In the event of dissolution, trusteeship, or cessation of the MUS, all fees and assets shall be transferred to a similar association with the same membership and purpose as defined in articles I and II

ARTICLE XXVI: Implementation

Effective Date
1. By the power of a vote of two-thirds (2/3rd) majority or greater of at least fifteen percent (15%) of the membership of the MUS, this Constitution will be formally adopted and enforceable February 4, 2011
Interim Clause
1. Should this Constitution be adopted, during the interim transition period from the current MUS governing structure to the new structure, policies will be approved with a simple majority (50% plus one) vote of the standing MUS Executive at the time of the referendum’s passage
2. The current election personnel will remain to run the elections of the new Board of Directors

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